Time management

• 2

• 4

  weeks

Upon completion of training through the different units, the user will be able to:
– Establish the factors on which time management depends, discriminating between those of external origin and internal or personal factors
– Record and analyze the duration of daily tasks
– Establish the precise improvement objectives, taking into account that there are various types of objectives
– Sequentially plan the various tasks of daily work, both those that are carried out in coordination with other people and those that are one's own responsibility.
– Determine the mechanism to control this temporal planning, which must be measured and controlled
– Establish corrective measures to solve the observed deviations

• 2

• 4

  weeks

MOD. 1: TIME MANAGEMENT ANALYSIS

Identify time management factors
– Time optimization
– Thieves of time
– Topics on time management
– Question of attitude
– Guidelines to promote change
– Time management factors

Analyze task duration
- Base line
– Internal observation
- Advantages and disadvantages
– Personal record
- Improvement areas
- Decision making

Determine personal factors of time management
– Lack of planning
– Perfectionism
– Biorhythms
– Insufficient delegation
– Assertive attitude
- Tools use

Detect external factors of time management
– Telephone interruptions
– Unexpected visits
- Work meetings
– Disorganization in the work area
- Lack of information
– Critical situations

MOD. 2: IMPROVED TIME MANAGEMENT

Set time improvement goals
– Work on objectives
– Types of objectives
- General objectives
– Strategic objectives
– Formulate strategic objectives
– Formulate partial objectives

Plan personal tasks
– Temporal planning (ALPEN method)
– Temporary limits
– Planning tips
– Perfectionism
– Efficiency curve
– Reject requests
– Organization of the work area
– Time optimization
– Thieves of time

Plan shared tasks
- Make calls
– Receive calls
– Unexpected visits
– Before a meeting
– During a meeting
– After a meeting
– Be summoned
- Information management
- Information flow
– Delegation of functions
– Crisis control

Correct deviations from planning
– Control and evaluate objectives
– Change curve
– Improved results
– Deviations
- Corrective measures
– Corrective measures for partial objectives
– Deviations due to external causes

• 2

• 4

  weeks